- Your Name (at the bottom of the message)
- Course Name (in subject of your message)
- Correct Spelling
- Do not use "i" or "ur". (Capitalize "I". Use the shift key.)
Good Email Message
Subject: Astronomy 123 - Appointment
Hello Dr. Smith:
I am in your Astronomy 123 class on MWF at 11:00am.
I noticed that your office hours are on Monday through Friday from 2 to 4 PM.
I work during those hours and was wondering if I could make an appointment
with you at 1 PM on Friday.
Bad Email Example
i jus wondring win ur homework is due   write me back
E-mail Format Guidelines
Please follow the guidelines below when sending an e-mail message to your professor.
This will save time and communicate your questions or comments clearly.
- Be professional.
- Use complete sentences.
- Put the course name in the subject of the email message. For example, use "Astronomy 123 - Homework Question".
- Begin your message with your professor's name.
For example, use "Dear Dr. Smith:".
- Include your name and email address at the end of your message.
- Use capital letters in the body of your message when appropriate.
For example, use "I will..." instead of "i will...".
- Check your spelling. For example, do not use "u" in the place of "you" or "ur" in the place or "your".
- Do not use all capital letters for words in your email messages. This is sometimes seen as yelling.
Business E-mail Messages & Professionalism